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Whether you’re looking to communicate, motivate, educate or celebrate we’ll create an unforgettable meeting that remains within your budget parameters. Our complete meeting management services vary in pricing depending on the scope of involvement of EzEvents, Inc. staff. From handling total event management to simply staffing your registration desk, you decide our involvement.

Complete Event Management

Registration

• Handle reservations through state-of-the-art internet technology
• Aid in registration supply ordering

Budgeting

• Complete budgeting for effective cost projections and cost controls
• Spreadsheet management with variances

Site Inspections

We can assist you and attend the on site facility inspection to help you make a wise choice.EzEvents, Inc. will coordinate our combined schedules with the hotel representatives and arrange the tour. The site inspection allows you to experience the facilities, amenities and services firsthand, allowing for a well informed decision.

Preconvention Meeting

• Coordinate with Convention Manager for a copy of group resume prior to pre-convention meeting
• Arrange and attend to assure all staff are aware of your needs
  

Meeting Room

• Ensure room set–ups are as contracted
• Make any last minute changes/additions
• Prepare/distribute attendees materials
• Assist in office set up
  

Speaker and Entertainment Selection

• Assist in Speaker/Entertainment search, selection, negotiation, contract and travel arrangements
  

Registration Area Management

• Assistance in ordering registration materials
• Assemble Welcome packets/ distribute name badges
• Staff on-site for your registration area
• Assure adequate signage for event
• Printing of name badges
  

Audio Visual

• Meet with audio visual supplier
• Budget audio/visual package
• Confirm and test audio visual equipment
• Suggest lighting effects
  

Food and Beverage

• Assist in menu selection and price negotiation
• Review Banquet Event Orders for accuracy
• Provide hotel with final guarantee numbers
• Coordinate with the Banquet Department for timeliness of meals/ breaks
• Assure buffets are replenished
• Review final banquet checks for accuracy
  

Other Important Details

• Music and sound selections
• Decorations (centerpieces, balloons, gobos, etc)
• Handout design and content
• Agenda consultation
• Signage consultation
• VIP management
• Room drops/amenities/gifts

Front Desk

• Assure front desk staffing levels are appropriate for arrivals and departures
• Review Rooming List to assure correct billing of guest rooms
  

Destination Management

• Research Suppliers to fulfill your needs (florists, AV companies, DJs)
• Arrange transportation, off-site dinners, team building, golf outings
• Meet with suppliers to make sure nothing “falls through the cracks”
  

Event Promotion

Perhaps the most challenging task when creating an event, event promotion is often neglected. We can help in many ways. From creating your marketing piece to creating a full blown marketing plan, we can assist you with your event.

• Mailers
• Post cards
• E-mail
• Fax
• Posters
• Distribution
• Telephone
• Follow up
  

Final Billing

• Review of final bill for accuracy
  

Post-Convention Reports

• Create a critique for feedback from attendees

And much, much more!

Call us today! 1-888-236-0309 or

Let us know your needs and we will prepare a complimentary quote.

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